The purpose of this contract is to establish the foundation of a strong and consistent chapter of Gamma Phi Sigma “Hermanos Unidos” Fraternity, Inc. every academic year. The rules, guidelines and numbers in this contract are subject to change according to the Hermanos in the chapter and of course are not the only way to make successful chapter of Gamma Phi Sigma, but are highly recommended.
General Body Meetings:
The executive board of a chapter will lead a general body meeting every week throughout the academic year. If a general body meeting does not occur the president will create an agenda and send this through the chapter’s list serve. Every active hermano is expected to send a response to the secretary. The secretary will send the minutes of the meeting within 2 business days to the chapter’s listserve.
Executive Board:
The following positions need to be filled every year:
President
- Duties:
a) Represent the fraternity on campus
b) Must attend all fraternity events
c) Creates agenda for every meeting
d) Responsible for gathering the components of the chapter reports to National Board
e) Enforces sanctions for hermano misconduct
Vice President:
- Duties:
a) Represent the fraternity on events when President is not available
b) Support President in any activity needed
c) Oversees the Chapter’s requirements are being fulfilled and reports to president
Treasurer:
- Duties:
a) Create an estimate of budget needed for the chapter
b) Creates yearly financial status and reports to chapter president
c) Collect dues and create payment plans for hermanos in need.
d) Head person for fundraising activities
Guatire Director:
- Duties:
a) Oversees the Guatire Community Service Group
b) Creates the year’s academic expansion plan (on campus & off-campus)
c) Finds out tabling opportunities for the fraternity on campus
Secretary:
- Duties:
a) Creates minutes for chapter and distributes them to hermanos through the list serve
b) Send weekly reports to other chapters
c) Maintains the Chapter List serve
d) Creates Gamma Calendar for hermanos. The calendar will include anything related to the fraternity for example, general body meeting, study session, events, birthdays, etc.
Chapter Communication
Every chapter should have their own means of internet communication besides the fraternity list serve. For example; Google Groups and Yahoo Groups are two great ways to keep the hermanos within a chapter in constant contact with one another. This creates a sense of chapter pride as well as closeness when hermanos are always talking through emails. Especially, when there are hermanos who are not able to physically be present at all fraternity meetings, hang out times, events, etc.
Chapter Requirements
Academic Excellence
In order to become an organization that enforces our academic excellence foundation, every chapter needs to focus on fostering study sessions between brothers in where academia is strictly enforced. Two study sessions per week are strongly encouraged. If a house is available, Mondays through Thursdays should always be dedicated as study nights for the hermanos, and anyone else who does intervene with the goals of Academic Excellence. Also the Vice President will collect biweekly reports from every undergraduate hermano. Each report will contain attendance, grades, quizzes, tutoring attendance and other academic related activities.
Brotherhood
The brotherhood within Gamma Phi Sigma “Hermanos Unidos” Fraternity, Inc. is unique. This fraternity does not pride itself soley on its achievements,or on-campus / off-campus recognition. More importantly, the fraternity prides itself in the diversity and unity that exists within the Hermandad. There are brothers from all backgrounds, origins, values, visions, futures and purposes in life. The ability to make all these come together, co-exist, function, and support one another is the epitome of the fraternity. That is our legacy in whatever campus where we are present. Hermanos in each chapter are required to have at least 2 hours of bonding each week. In which will be documented and reported to the Vice President. The whole chapter should gather together and watch a movie, have lunch on campus, go to the pool, workout together, etc. The activities are vast and yet the time asked is small so take advantage of this opportunity.
Community Service
Each chapter will designate an hermano who will lead the community service activities as well as coordinate possible collaborations with other organizations. This designated brother will also coordinate with the treasurer if money is needed. The hermanos is also responsible for the creation of the proposal, marketing and advertisements of any community service event.
Cultural Awareness
Each chapter of Gamma Phi Sigma “Hermanos Unidos” Fraternity Inc. is encouraged to create numerous cultural events that empower the Latino community in the aspects of identity, education, history, tradition, etc. As a chapter, a number of events must occur in order to remain an active, exemplary chapter of this fraternity. We also require every chapter to create a formal proposal and take pictures of every event produced by the chapter.